Enterprise Request For Tender (RFT) Costing Solution

Increase RFT Win Rate through real-time rollup and visibility of costs across 100’s of Excel files. Create baselines and view all changes. Enter cost in any period and currency. Drill down through all costs. Use Gantt Logic to set cost start date and duration. All Rates, Contingencies, Forex, COLA etc managed centrally and country specific. Unit Costing. CLICK ‘Show More’

"I quit my job to create the RFT costing tool I wish I always had" - James, CEO*

(*Former Solution Executive with 15+ years’ experience in leading large Tier 1 Pre-Sales contracts in the largest IT Outsourcing and Aerospace global companies. MBA (AGSM), BEng (Hons), Grad. Dip., BSc (Biol.,geol.), Dip.)

Increase Win Rate ◆ Unfairly Increase Bid Time ◆ Earlier Ongoing Revenue

Big Claims, but how?

• Provides early visibility on solution and costing problems. Roll up total cost in seconds!
• Significantly reduces costing and review effort - allowing more time to craft your response
• Let Gantt logic solve earliest transition. Earlier ongoing revenue
• Immediate view of all cost baseline changes between solution review milestones
• Earlier and more informed assessment of Solution Strategy vs Price to Win
• Single update to changes in client quantities - applies to all Excel Files immediately
• Greater cost accuracy – no embedded out of date Rates, Forex or Client Quantities
• Earlier Sales validation of the Win Strategy
• Informs questions to the client during RFT and Client Responsiveness
• More competitive solution through granular real-time view of costs, head count and offshore location
• Drill down through all costs to reveals cost duplication, errors and ‘buried costs’
• Rapid Costing using smart ‘Cost Elements’ - more time, less errors

With 'GoFigure' You Get...

Tree View Drill Down

Rollup costs in seconds across 100's of Excel Files and Forms. Drill down through every cost to the cent! Group by Supplier, FTE Location, Business Unit, Offering, Currency, Capital, Project Phase (Transition, Ongoing), Contingency, Author and many more.

Compare Baselines

Create baselines at pre-sales gates (Cost Review, Submission, BAFO) and drill down through every cent that changed, including Forex variation. Group by any category; Author, Offering, Supplier, FTE, Capex etc.

Gantt Cost Timings

Achieve your Price-To-Win by controlling the Start Date and Duration of every cost to the day. Create Gantt relationships between costs to solve earliest ongoing service start dates, and earliest revenue.

aPeriodic Engine

Enter native costs and quantities in any period (per min, h, d, week, m, q, y, one-time), in any major currency. Mix costs and quantities of different periods and currencies. "10 mins per unit x 5 unit per day + $800.USD per week + $50 EUR". Break free from 'monthly' spreadsheets!

Central Rates

All Rates, Contingencies, Overheads, COLA, Annual Work-Days and Forex defined centrally and used immediately by every Excel File in every project. Rates specific by Country, State/Province, Supplier and Business Unit. No more costing errors by outdated rates.

Unit Costing

Combine multiple FTE, Var, Fixed or Capex cost in any period, in any major currency into unit costs. Apportion Capex across multiple unit costs. Multiply by fixed or monthly, quarterly, or yearly quantity. Use GANTT to set arbitrary cost start date and duration.

Project Dates & Client Quantities

Centrally defined project dates, phases (transformation, ongoing), quantities and productivities. Single update for all files. Respond rapidly to client quantity updates. No more cost errors by embedded out of date quantity data.

Rich Costing Elements

Simplify cost creation. FTE Rates by Role Name, Role Level, Pyramid in local currency, or custom. Auto YoY Productivity and overhead/contingency. Scalar or Vector entry. STL-VDB-SYD depreciation, auto stranded cost and much more.

Reporting

Real Time Project and Cost Model dashboard view. Export every line of cost with rich filter and grouping tags into your Excel Pivot Table reports. Save days effort in creating management reports.

How Does this Magic Work?

• GoFigure stores all your Rates, Overheads, Contingencies, COLA, FOREX, Project Quantities, Configuration Data etc in a central project database.
• GoFigure uses Microsoft's new 'Taskpane' JavaScript engine that runs in your existing Excel files to extract costing data as a structured XML schema.
• The data across all Excel Files in your RFT project is rolled up and totalled. Total is visible in each excel file and in the Management Portal.
• The rolled-up data retains every row of cost, start date, currency etc, and can be filtered, queried, baselined and viewed however you wish.
• When totalling your Project, Cost Model or Cost item, central rates are queried by Excel Files and never embedded in a file
• No Excel Macros or VBA code (but you can still use them)
• Keep all your existing Excel Business Logic
• Microsoft Single Sign on
• Use the wonder or Excel for your Complex costing Business Logic, or use simple online Forms based costing- for quick consulting type projects (or both in same project!)

Free Trial

I've created a Demo RFT Project so you can quickly get your hands dirty and see how it works. So, go ahead, create a Free Trial and explore it yourself. I don't ask for payment details

Minimum Supported Platforms

PC

• Microsoft Volume Licence Perpetual - Office 2021 version 2108
• MS Excel 365 Version 2008
• Edge or Chrome. Last 2 major versions

MAC

• Big Sur Version 11.7.9
• Excel On Mac version 16.4.0
• Safari 16.6

Does Not Support:

• Mobile Devices, iOS or Android
• IE11
• Full features require Microsoft Excel. Management view does not require MS Excel