Keeping your internal policies and procedures up to date is critical to compliance, but the manual intensity of the process can make it challenging to meet requirements

Outdated policies can expose your organisation to risk. Old policies may fail to comply with new laws and regulations, and they may not address new systems or technologies.

Common challenges associated with compliance include:

User experience: frustration with inconsistent manual processes and/or key information that is hard to find.
Productivity and cost: the expense to maintain manual systems due to per-person effort.
Compliance and risk: incomplete compliance due to inefficient methods to update, review, and accept policies. This can result in significant organisational risk and potential personal liability for directors.

Policy Manager focuses on three simple processes, with standard features provided for each:

1) Policy Change Management - manage policy updates more efficiently with:

a dashboard view that highlights changes
change control
reviews and approvals
automated publishing of new / updated policies
policies tagged by application i.e. department, role type, etc.

2) Policy Review & Acceptance - make compliance easier with:

a dashboard view that highlights review and acceptance status
automatic notifications to review via email and MS Teams
notifications based on deadlines for policy review – to users and managers
targeted policies based on department and role
automated requests to review based on elapsed time or updated version of policy

3) Policy Compliance Reporting - have visibility of compliance via:

a reporting dashboard
dynamic audit reports
compliance tracking at an organisation, department, individual, and per policy level
notifications to review based on department performance
notifications based on policy review period.

Policy Manager is a key application in Voco's suite of digital services.

Policy Manager

by Voco