Sequantix Office 365 Distribution List Automate integrates with Microsoft Office 365 to provide a secure way to create and manage Distribution List, also generate instant reports at the click of a button!

Managing Distribution List happens to be a mammoth venture of time and efforts for most Azure AD admins. They find it more difficult during audit and struggles to answer about the business purpose of each Distribution List. Sometimes the Distribution List’s may not be used now-a-days but still the admin is putting effort to manage those since he does not know whether it is used or not. This issue is addressed by Sequantix Office 365 Distribution List Automate.

Key Features:

Creation and management of new Distribution List made simple for users and reduce the Admin Desk work.
Audit of active/expired Distribution List’s made simple.
Anywhere access – The console could be possible to publish in internet with a federated MFA authentication to allow access to all.
Keeps log about Distribution List creation, approval, usage, expiry and purpose.
When expired, the Distribution list is soft deleted (Disabled) from accepting any mails. On 30th day, this is Hard deleted (Get Deleted) -Customizable.
The Distribution List will have a Primary and Secondary Owner. If Primary owner leaves Secondary owner become primary owner. If Secondary owner also leaves, then his manager will become the Primary owner.
Application is integrated with SSO authentication.

Our system Sequantix Office 365 Distribution List Automate fulfils the problem with two portals, namely self-service portal and an admin portal.

Features of Self-Service Portal:

Allows logins of both end users to create a request for a new Distribution List which becomes active with Reporting Manager’s approval.
Application can take care of Distribution List name standard.
We captures a business justification which can hold some 200-300 words. Also, IDs of primary and secondary owner.
See the status of request and details of Distribution List based on ownership.

Features of Admin Portal:

Admin can manage the Distribution Lists and bypass the processes in exceptional cases.
Downloadable audit report of in PDF/CSV file.
Automated life cycle management of the Distribution Groups – This is to set an expiry date to the group and who will own it to notify and option to extend it.
The period of log retention needs to be configurable to .5,1,2 year after which the logs will be rewritten.
Edit and update Distribution List name standards and ownerships.
Identify status of Distribution Lists and disabled or inactive groups, Also delete them if needed.

Sequantix Office 365 DL Automate

by SEQUANTIX PRIVATE LIMITED