Modern Workspace
by Avid Systems, LLC
Integrated Solution for Workspace and Asset Management
Empowering Flexible Workspaces and Streamlined Asset Control
Modern Workspace is a powerful solution designed to simplify and enhance the management of workspaces and technical assets within an organization. Seamlessly integrated with Microsoft 365, this platform combines flexible office hoteling with advanced asset management to meet the evolving needs of today’s hybrid work environments. With user-friendly interfaces for both employees and administrators, Modern Workspace streamlines workspace reservations, asset allocation, and data-driven insights, fostering a more productive and adaptable workplace.
Integrated Solution for Workspace and Asset Management
Flexible Workspace Reservations
Streamline the process of booking desks, meeting rooms, and collaboration spaces with a user-friendly reservation system.
- Intuitive User Interface: An Azure-based web application allows employees to easily find and reserve available workspaces, ensuring they have access to the right environment for their needs.
- Seamless Check-In/Out with QR Codes: QR code-enabled check-ins and check-outs simplify the reservation process, reducing touchpoints and ensuring real-time occupancy tracking.
- Automated Reservation Management: Background processes deactivate expired bookings and synchronize with Microsoft Exchange to prevent double bookings, maintaining an up-to-date schedule.
- Comprehensive Management App: A model-driven Power Apps application serves as the management backend, with all data securely stored in the Power Platform Dataverse for centralized control and reporting.
Comprehensive Asset Management
Effectively manage the entire asset lifecycle with powerful tools designed to streamline processes for both end-users and administrators.
- Intuitive User Interface: A user-friendly web application built on a modern interface allows employees to easily check asset availability, request new equipment, or update asset status with minimal training.
- Real-Time Status Updates: Users can view detailed information about assets assigned to them, including technical specifications and current availability, through an intuitive web interface.
- Automated Alerts and Reporting: Generate reports on asset usage and receive notifications when inventory levels drop, ensuring timely actions for asset procurement and maintenance.
- Centralized Asset Database: A Power Apps model-driven application enables administrators to track assets from acquisition to retirement, keeping all data up-to-date in a centralized location.
Data-Driven Space Optimization
Leverage insights from reservation data to optimize space allocation and improve resource planning.
- Interactive Dashboards: Power BI integration provides insights into space utilization, helping organizations identify trends and optimize office layouts.
- Cost-Saving Analytics: Understand occupancy rates and identify underutilized spaces, allowing for better resource allocation and cost savings.
- Customizable Reporting: Tailor reports to meet specific organizational needs, tracking workspace usage and asset performance over time.
Additional Features
- Seamless Integration: Built to integrate with Microsoft 365 services such as Outlook and Teams as well as 3rd party PAC, BMS/BAS systems.
- Visitor Management Integration: Streamlines the registration process for guests, ensuring a smooth experience from arrival to departure.
- Inventory Tracking: Provides real-time visibility into available inventory, allowing administrators to track equipment and avoid shortages.