SmartRecruiters to Active Directory (AD), Entra ID (Azure AD

Microsoft with Aquera: Identity Lifecycle Management at Scale:

✅ Microsoft recognizes Aquera for HR-driven identity sync between Entra ID (Azure AD) and HCM, embedding identity context throughout the employee lifecycle to strengthen security posture.
✅ Gartner Designates Aquera "Cool Vendor" (2022) in Identity-First Security; and Specialists (2024) in “Identity data integration" and "SCIM gateway".

Bi-directional Automated Sync: Cloud, On-Prem, Hybrid:

The Aquera SmartRecruiters Identity Sync Bridge to Active Directory (AD) and Entra ID synchronizes candidates in SmartRecruiters Applicant Tracking System (ATS) with AD on-prem, AD/Entra ID hybrid, and pure Entra ID cloud. Candidates who have accepted offers as pending new hires in HR/HCM are pre-boarded to AD and Entra ID to the appropriate directory groups with role-based access privileges they require to apps and systems before their start date. The bidirectional sync provides write-back from HCM system of record to user accounts in SmartRecruiters once candidates become workers in HCM.
✅ For SmartRecruiters sync with specific HCM applications, search Azure Marketplace or AppSource Marketplace.
✅ For SmartRecruiters sync with specific ITSM ticketing, LMS learning, and other applications, see Aquera SCIM Gateway for Entra ID.
✅ See Microsoft API-driven Inbound Provisioning and HR-to-Target App provisioning.

Key Benefits:

✅ Enable Day One Productivity: Automatically sync candidates in SmartRecruiters or workers in HCM to initiate onboarding to AD and Entra ID before start date for access to apps, equipment on day 1.
✅ Sync Candidate Data in Real-Time: Automatically sync updates in ATS/HCM to AD/Entra ID.
✅ Automated Identity Sync for Joiners, Movers, and Leavers: Sync ATS/HCM updates with AD/Entra ID to provision and de-provision users and groups.
✅ Mitigate Security Gaps: On worker exits, automatically de-provision accounts and revoke access.
✅ Configure Data Syncs, Custom Fields: Configure granular data sync between ATS and HCM, and between ATS/HCM and AD, Entra ID, including custom fields.
✅ Auto-Correlate Records: Clean mismatches.

Key Features:

✅ Hybrid; Separate Sync: Frontline to Entra ID; others to On-Prem AD or both.
✅ Multiple-Identity Sourcing: Multi-source HR and CRM syncs to 1 or more AD, Entra ID domains, forests.
✅ Bi-directional Sync: ATS candidate and HCM worker sync with AD, Entra ID.
✅ Unique Matching: Name conflict resolution to distinctly identify user identity and mitigate security risk.
✅ Critical Attributes: Sync Principal Name (UPN), Distinguished Name (DN), SAM Account Name.
✅ Custom Attributes: Sync any extended attributes for your HR process.
✅ Attribute Write-back email addresses, phone numbers, ... to ATS/HCM.
✅ Attribute Import from any application.
✅ Groups: Security Groups, 365 Groups, Distribution Groups (email distribution lists) to control access in AD/Entra ID.
✅ Microsoft 365 License Management, shared mailbox creation, picture (photo) sync.
✅ Multi-directory, Multi-region user sync for local, regional, global regulatory compliance.
✅ Organizational Units: Organizational Unit (OU) lookup, assignment from ATS/HCM attributes.
✅ Access Rights: Direct, Group, Rule-based, and External authority assignment.
✅ Global Address List to enhance collaboration.
✅ Password Delivery efficiency, SSPR.
✅ Hierarchy Generation: Auto-generation of management hierarchy in AD/Entra ID.