🔍 What is Smart Asset?

Smart Asset is a modern, intuitive asset management solution built for the Microsoft 365 ecosystem. It empowers organizations to efficiently manage the entire lifecycle of their physical and digital assets. By enhancing asset visibility, control, and utilization, Smart Asset helps reduce operational costs, boost efficiency, and enable smarter, data driven decision making. Designed with flexibility in mind, Smart Asset offers a highly configurable platform with support for customizable fields, categories, asset types, user roles, dashboards, reminders, and reporting tools. Whether you're managing IT equipment, office resources, field gear, or facility assets, Smart Asset delivers a comprehensive and scalable solution that improves asset tracking, accountability, and overall operational performance.

No more spreadsheets. No more guesswork. Just smarter asset management right where your team already works.

🧠 Why Smart Asset?

Managing assets across departments can be chaotic spreadsheets get outdated, paperwork gets lost, and renewal dates get missed. Smart Asset eliminates that risk by bringing all asset data into one centralized hub, enhanced with dashboards, alerts, user activity logs, and smart reporting.

🧩 Key Features

Dashboard

Assets

Kits

Categories & Asset Types

Departments & Locations

Supplier Management

Reminders

User & Role Management

Reports & Custom Fields

Email Templates

QR Scanner

🌟 Feature Highlights

✅ Asset Management Dashboard

Gain real-time insights with a centralized dashboard displaying total assets, available vs allocated assets, asset utilization rates, and trends over time, helping you make informed operational decisions.

✅ Asset Tracking and Management

Easily add, update, and track individual assets. Store detailed information such as asset categories, types, assigned departments, locations, suppliers, and warranty details. Each asset can be uniquely identified using a QR code.

✅ Kits Management

Group multiple assets into kits for bulk management. Ideal for equipment bundles or asset sets that are typically deployed together.

✅ Categorization and Custom Asset Types

Organize assets into customizable categories and asset types, allowing for streamlined sorting, searching, and reporting across different asset groups.

✅ Department and Location Management

Associate assets with departments and locations to track ownership, responsibility, and geographical distribution across your organization.

✅ Supplier Management

Maintain a centralized database of suppliers linked to your assets for better vendor management, warranty tracking, and procurement planning.

✅ Automated Reminders

Set up reminders for critical asset events such as return dates, warranty expirations, and scheduled maintenance using integrated automation.

✅ User and Role Management

Define role-based access controls, ensuring users have appropriate permissions to view, update, or manage asset information based on their role (admin, asset manager, or user).

✅ Comprehensive Reporting

Generate detailed reports to analyze asset performance, utilization, and inventory health. Use built-in templates or create custom reports tailored to your operational needs.

✅ Custom Fields and Views

Create custom fields to capture additional asset-specific data, and build custom views to display only the information relevant to your teams or departments.

✅ Email Templates and Notifications

Customize email templates for asset assignment, return reminders, or status updates, ensuring timely and professional communication with stakeholders.

✅ QR Code Scanner Integration

Quickly locate or manage assets using integrated QR scanning through device cameras, streamlining asset check-in, check-out.

✅ QR Code Generation

Easily generate and print QR codes to tag and manage your physical assets efficiently.

🚀 Getting Started is Easy

14-Day Free Trial - no credit card required.

Upgrade anytime to a paid subscription for continued access.

Deploy via SharePoint Web Part, SharePoint Full Page Web Part, or Microsoft Teams Tab.

Custom features available upon request.

🤝 Support

Need help or have questions?
📧 Contact us at support@nextaspecttech.com Our team is ready to assist you!

Smart Asset

by NextAspect Technologies