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External User Manager

by Solutions2Share

(74 ratings)

Manage Guests in Microsoft Teams

Maintain control over your guest users in Microsoft Teams with External User Manager!

External User Manager’s features include:

  • Lifecycles for external guests

  • Invitation & approval workflow

  • Onboarding & compliance portal

  • Metadata information on guests

  • Overview of all guest users

Lifecycle Management for Guests

Remove guest users automatically from your environment after a predefined time period. External User Manager will remind you regularly about access reviews.

Invitation and Approval Workflow for New Guests

Stay in control with the integrated approval workflow for inviting new guests: enable your users to invite new guests to Microsoft Teams and Microsoft 365 groups through access requests. These guest invitations can then be approved by your Team owners or your admins.

Onboarding & Compliance Portal for Guest Users

The onboarding and compliance portal helps you improve adoption governance and include external users in a legally safe way.

Each guest user is required to go through the onboarding portal before receiving access to your environment. Ask for additional information as metadata and upload information about your company or the project:

  • PDF documents

  • HTML pages

  • video links

Ask the new guest to confirm and sign documents such as

  • non-disclosure agreements (NDAs)

  • data protection guidelines

  • administrative regulations

Download these signed documents and the specific time stamp for verification or audits.

Reporting

Get information on active and inactive external users.

Get started right away

Simply add External User Manager in the Teams app store and get started in just one minute! You will automatically receive a free 14-day trial.

App capabilities

When this app is used, it
  • Can send data over the Internet
  • This app can access personal information on the active message, such as phone numbers, postal addresses, or URLs. The app may send this data to a third-party service. Other items in your mailbox can’t be read or modified.

At a glance

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