Bid Management functions are constantly changing, and standardizing procedures to control the risks that come with asking for bids is essential for the business to run well. Beyond Intranet has SharePoint-based Bid Management System, which can be used to manage all your Tenders /Requests for Proposals (RFPs). This helps bring that kind of procedure-based discipline to the procurement process. Users can streamline the bidding process with the help of the bid management software, saving them a lot of time. The system creates a secure SharePoint environment where all tendering and contract approval activity is kept in one place.

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As SharePoint add-ins enter retirement in late 2024, we're proactively transitioning our solutions to SPFx to ensure a seamless user experience—explore Intranet's comprehensive migration plan here

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About the Procurement Software:

The SharePoint-powered Bid Management System/Software (applicable for Tenders, ITTs RFQs, RFIs, and RFPs) is designed to reduce paperwork, manage compliance and avoid rushed or risky purchasing decisions by automating the buying process.

Highlights of Bid Management Solution:

Manage pre-bid and in-bid activities

Advanced SharePoint data security rules ensure that confidential information is protected

A process for multiple approval levels that operate parallelly or sequentially

Intuitive, user-friendly User Interface, suitable for non-technical operators

Simplified collaboration and project creation for e-procurement

Ease of use for non-SharePoint users (bidders/vendors/suppliers) for streamlined bidding

Ability to create custom fields and customize the look and feel

Simplified approval and evaluation at multiple levels

Features of Bid/Proposal Management Software:

Create New Project / Bid Package

Tender / Bid / RFP Management

Add Bidders/Vendors

Send Bid Invitations

View list of Bids submitted

View Bids Details

Bid Submission

Personalize as per your branding

Export/Import documents

Tender/RFP Status at each stage

Create/Assign Project

Multiple user levels and accessibility

Approve Bid/Evaluate Bid

Enable Bid opening committee

Send Notifications and Reminders

Full-text search

Tender/RFP activity tracking

Communication with vendors

Advance reporting with excel and pdf exports

Benefits of Bid / Tender Management System

Lowered risks with e-procurement

Simplified bid management or tender management

Improved bid/proposal document control and compliance

Speeded up processes

Create Master settings for easy and quick bid management

Easy filters to manage/track Tender-related activities

Add/Edit/Manage Tender/RFP

Search bidding/vendor from the past

Attach Bid documents with each bid

Track Bid/RFP Status and set timelines

Add-in Personalization for business-specific branding

Different views for RFP creators, reviewer, evaluators, managers, admins, and external vendors/suppliers

Compliance and reporting for audits

The application is available for 7 days trial and you may need to go for In-App Purchase to continue using this add-in.

Upcoming Features:

Post-bid process

We offer 1 hour of FREE support for configuring and troubleshooting.

Contact us for any customization or request for the demo.

OR

Explore more about Tender/RFP Automation using SharePoint

Bid Management System

About Beyond Intranet:

Beyond Intranet is Microsoft Gold Partner Company, having more than 16 years’ experience

Dedicated team of SharePoint developers

Dedicated support team, always happy to help you

Regular updates to provide new features and bug fixes

1 Hour of free support to all our customers

Bid Management System

by BEYOND KEY SYSTEMS