Colligo Email Manager for Office 365
by Colligo Networks Inc.
Save emails to SharePoint & Teams from Outlook—quickly, easily, compliantly
Capture emails and attachments from Outlook 365 and store them in SharePoint and Teams. Auto-applied metadata ensures users can search and easily find what they’re looking for, and enterprises can achieve proper governance and compliance.
Colligo Email Manager add-in is ideal for mid- to enterprise-size businesses that are using Microsoft 365, including SharePoint Online, in industries with regulatory or policy compliance requirements.
Please note: You will need to use your Office 365 account to receive the Colligo add-in.
Realize Time & Cost Savings, Increase Compliance
Storing emails and attachments in a centralized repository like SharePoint Online instead of leaving them in Outlook:
• Is critical for records management, governance & compliance
• Strengthens knowledge management and collaboration
• Drives consumption and user-adoption of SharePoint and Teams as your system for records and knowledge management, further leveraging your investment in Microsoft 365
Save Emails to SharePoint from Within Outlook
• Quickly and easily file emails and attachments to SharePoint Online without leaving Outlook
• Empower users to save and auto-apply meta- data and retention labels to emails compliantly. No app-switching necessary
Search and Share Emails from SharePoint
• Email SharePoint content as links for easy collaboration and file-sharing with team members
• Quickly search across SharePoint right from Outlook for opening or sending files with ease
FEATURES
Filing
• File email and attachments to SharePoint Online, Teams, and OneDrive
• File singular emails (up to 20 at a time) or in bulk (batches)
• Configure default actions to move or copy emails
• Support for Pinned (Favourite) Locations for quick email filing
• Smart conflict resolution to prevent duplicate names for emails
and attachments
Classification
• Automatically extract email metadata and/or manually capture custom fields
• Ability to hide non-required fields when tagging metadata
• Support for customized and managed metadata (taxonomies
and keywords) and person/group metadata
View
• Browse SharePoint, Teams, and OneDrive
Search
• Search SharePoint, Teams, and OneDrive
Share
• Email SharePoint content as attachments in a new email
• Email attachments from SharePoint as links to prevent multiple
copies of the same content
Central Administration
• Centralized and simplified deployment via the Microsoft 365 add-in framework
• Admin capabilities to push sites, policies and streams (libraries) to users
Authentication
• Microsoft 365, Azure AD
System Compatibility
• Outlook Desktop for Mac or Windows, Outlook Online or Outlook on mobile devices
• SharePoint Online
Language
• English
Multi-cloud/Platform
• SharePoint Online, Teams and OneDrive
Deployment Time
• Minutes
Contact Us: info@colligo.com
Learn More: https://www.colligo.com/sharepoint-app/outlook-sharepoint/
App capabilities
- Can send data over the Internet
- This app can read or modify the contents of any item in your mailbox, and create new items. It can access personal information -- such as the body, subject, sender, recipients, or attachments -- in any message or calendar item. It may send this data to a third-party service.
