Compugen's Maturity Assessment for Microsoft 365

Getting the most out of Microsoft 365 involves empowering teams to use it effectively, leveraging its powerful analytics for informed decision-making, and ensuring that the platform aligns with strategic goals. The goals should be to: • Streamline communication channels within and across departments. • Implement security measures that safeguard sensitive data effectively. • Optimize productivity by leveraging advanced features such as automation. • Adapt to changes and scale operations as needed.

Without a maturity assessment, organizations risk underutilizing their Microsoft 365 investment, leading to inefficiencies and missed opportunities for innovation.

What we do Define scope. Establish the goals, focus areas, stakeholders and boundaries of the maturity assessment. • Identify business drivers and priorities (e.g. productivity, security, compliance, automation etc.) • Determine which Microsoft 365 services to include (e.g. Teams, SharePoint, Power Platform etc.) • Define assessment dimensions: governance, user adoption, security & compliance, information architecture, automation, analytics, etc. • Establish timelines and resources.

Gather data. Collect quantitative and qualitative data on current Microsoft 365 usage and practices. • Run tenant-level reports using tools like Microsoft 365 Admin Center, PowerShell, Microsoft Graph. • Conduct stakeholder interviews, workshops, or surveys. • Review documentation: governance plans, training materials, site structures, policies. • Assess licenses, usage patterns, Teams and SharePoint usage, OneDrive adoption, etc. • Analyze user behaviors through Microsoft Viva Insights or usage reports.

Evaluate maturity. Assess the current state against a maturity model. • Select or customize a maturity model. • Score each dimension. • Benchmark against industry standards or similar organizations.

Identify gaps. Highlight differences between current and desired states. • Compare current maturity scores to target maturity levels. • Identify technology, process, policy, and skill gaps. • Highlight risks, inefficiencies, or areas of underutilization. • Document missing governance structures, training, or compliance gaps.

Develop recommendations. Provide actionable guidance to address gaps. • Suggest short-, mid-, and long-term initiatives. • Align recommendations to business goals and user needs. • Categorize recommendations by area. • Estimate effort, complexity, and impact.

Build roadmap. Translate recommendations into a structured plan. • Prioritize initiatives using criteria like impact vs. effort, dependencies, or urgency. • Organize initiatives into phases (Quick Wins, Next Steps, Future State). • Define timelines, ownership, budget needs, and success metrics. • Include governance and change management components.

Present findings. Deliver results in a clear and actionable way for decision-makers. • Prepare an executive summary with key findings and maturity scores. • Present gap analysis with visual dashboards or heatmaps. • Share the roadmap with timelines and priorities. • Tailor presentation for different audiences (e.g., C-level vs. IT teams). • Recommend governance or steering committee structures for oversight.

What you get • Maturity Assessment Report: A detailed report summarizing the current maturity level, key findings and insights, and identified gaps and challenges. • Gap Analysis Summary & Recommendations Document: A set of actionable recommendations tailored to the organization’s needs, covering technical, operational, and strategic dimensions. • Microsoft 365 Strategic Roadmap: A structured roadmap that outlines steps to progress through maturity levels. This document includes timelines, milestones, and responsible parties. • Training and Governance Guidelines: Materials to support user training and establish governance policies for Microsoft 365 usage. • Executive Summary: A concise summary for decision-makers, highlighting the assessment’s key points and proposed next steps.